Make field visits as needed in order to: 
-Assist in context analysis and strategic planning prior to implementing sexual violence response activities. 
-Assist field teams in the practical implementation of sexual violence response activities.
-Contribute to the building of multidisciplinary support networks involved in responding to sexual violence. 
Identify tools and provide training on their use for the preparation and implementation of sexual violence response activities. 
Support the field teams in the follow-up of the activities in progress, including through monitoring of data (use of Sexual Violence Health Information System / HIS) and the implementation of appropriate medical protocols. 
Provide trainings in the field (medical and non-medical, national and international staff) concerning the implementation of the sexual violence response activities, with a focus on implementation procedures, protocols, tools, etc.   
To visit the priority missions: Uganda, South Sudan, North Sudan (Darfur), Yemen and DRC and assess the quality of the response to Sexual Violence/Violence. Ensuring that all OCBA standards are correctly implemented in the field and that the management of Sexual violence in the mission corresponds to OCBA Medical and Operational vision and principles. 
To plan his/her visits and annual schedule together with the Violence Working Group and the TESACOs. 
In collaboration with Emergency Unit, assist all field teams in elaborating a emergency preparedness plan for exacerbations of sexual violence and violence in general.
Collaborate closely with the Violence Working Group (VGW) and TESACOs on analysis and discussions of technical aspects of implementation, and participate in VGW meetings and work.

When the MIO is not visiting a mission, and after his/her rest and/or holiday periods, s/he will:
-Participate in training sessions (PPD/MMC and HoM/Medco co-days and others on request) and other national and international events as required.
-Participate in meetings at department and service level as well as in other debate forums.
-Participate in updating and adapting the existing tools (Sexual violence guidelines, policy and SV HIS, etc...).

Education and experience
Required profile: Nurse, Psychologist, Clinical Officer or Doctor
Field experience in the implementation of SGBV programmes, including a violence or trauma component.  
Field experience with MSF, implementation of medical protocols and policies preferably involving context analysis and strategic planning. 
Specific knowledge on implementation and training of SV response.
Experience in advocacy activities, preferred. 
Languages: Fluent in written and spoken English. Working knowledge of French and Spanish desirable. 
Good computer skills (Microsoft Office).

Competencies
Identification with MSF 
Cross-cultural Awareness and Flexibility
Self-control
Analytical Thinking
Information Seeking and Handling
Quality and Results orientation
Planning and Organising
Initiative and Innovation
Internal User and/or End Beneficiary orientation
Teamwork

Others
Availability to travel frequently and flexibility in terms of working hours.
Pedagogic skills.

In the field:
The field visits should normally not exceed 6-8 weeks.

Visit OCBA missions to provide MH support to the operations, including openings of projects, exploratory missions and emergencies.
To carry out evaluation activities during emergency interventions.
To coachtrain mental health officers in the field (strategies, approaches, specific data collection, etc.)
To launch and carry out andor coordinate mental health interventions (could be a vertical project or integrated in a more global health project). 
To collaborate in the preparation of Mental Health guidelines in order to ensure the proper development and implementation of MH component in MSF OCBA.
Follow up the implementation of recommendations by the PHT related to ensuring the development of MH interventions for OCBA projects.
Provide periodic reports to PHT (field visit reports, progress of status and quality of the integration of the Mental Health component) 

At Headquarters
When the MIO is not on mission and after taking the rest period to which she is entitled, she will participate 

To capitalise the mental health interventions, resulting in overview reports and “lessons learnt” documents.
To participate in data analysis at project level.
To make presentations and participate in (or lead) lessons learnt sessions and discussions.
To identify needs for more or more adapted tools. To participate in updating and adapting the tools (manuals, material, etc.).
To participate, with the PHT, in the further development of these tools, guidelines, technical documents… 
To participate, with the PHT, in training for field staff in the field of mental health in emergencies. 
To participate in meetings held at department and unit levels and other debate fora. 
To participate in training sessions and other national and international events as required.

It has to be noted that this is essentially a field position; the larger proportion of the time (70-80 %) will be spent in the field, with HQ tasks in between the missions.

In the field:
The field visits should normally not exceed 6-8 weeks.

Visit OCBA missions to provide MH support to the operations, including openings of projects, exploratory missions and emergencies.
To carry out evaluation activities during emergency interventions.
To coachtrain mental health officers in the field (strategies, approaches, specific data collection, etc.)
To launch and carry out andor coordinate mental health interventions (could be a vertical project or integrated in a more global health project). 
To collaborate in the preparation of Mental Health guidelines in order to ensure the proper development and implementation of MH component in MSF OCBA.
Follow up the implementation of recommendations by the PHT related to ensuring the development of MH interventions for OCBA projects.
Provide periodic reports to PHT (field visit reports, progress of status and quality of the integration of the Mental Health component) 

At Headquarters
When the MIO is not on mission and after taking the rest period to which she is entitled, she will participate 

To capitalise the mental health interventions, resulting in overview reports and “lessons learnt” documents.
To participate in data analysis at project level.
To make presentations and participate in (or lead) lessons learnt sessions and discussions.
To identify needs for more or more adapted tools. To participate in updating and adapting the tools (manuals, material, etc.).
To participate, with the PHT, in the further development of these tools, guidelines, technical documents… 
To participate, with the PHT, in training for field staff in the field of mental health in emergencies. 
To participate in meetings held at department and unit levels and other debate fora. 
To participate in training sessions and other national and international events as required.

It has to be noted that this is essentially a field position; the larger proportion of the time (70-80 %) will be spent in the field, with HQ tasks in between the missions.

Identification with MSF 
Cross-cultural Awareness and Flexibility
Self-control
Analytical Thinking
Information Seeking and Handling
Quality and Results orientation
Planning and Organising
Initiative and Innovation
Internal User andor End Beneficiary orientation
Teamwork.

Others
Availability to travel frequently and flexibility in terms of working hours.
Pedagogic skills.

Interacción con Unidad de Reclutamiento 
El Gestor de Perfiles es el responsable de marcar las necesidades prioritarias a la Unidad de Reclutamiento en cuanto al reclutamiento  y selección de  expatriados para su  pool, con suficiente antelación para asegurar que hayan suficientes RRHH con las calificaciones, formación y competencias necesarias para responder a las necesidades operacionales.. 

Matching 
El Gestor de Perfiles  es el responsable de la búsqueda, identificación y asignación  de las personas a las vacantes en terreno, velando a la vez para los intereses de desarrollo de los expatriado a lo largo de su vida profesional dentro de la Organización . 
•En base a la planificación anual de HR Management, cubrir las vacantes con suficiente antelación, traspasar la información a los referentes de Recursos Humanos de las Células Operacionales ( Rehucos) y Viajes para que organicen la salida a las misiones. 
•Asegurar que la Organización cuente con personas de perfil adecuado a las necesidades operacionales, disponibles para salir a sus proyectos, coordinándose con los departamentos Médico, Logístico, Financiero y Operacional para conocer y anticipar las necesidades de MSF-OCBA.
•Asegurar una comunicación/ consulta con los otros Gestores de Perfiles sobre puestos en común (ej. CT y CM) con el fin de asignar los candidatos mas idóneos a los requerimientos de los puestos.
•Asegurar junto con el REHUCO que se han realizado a los expatriados todas las  evaluaciones generales y técnicas que correspondan.  
•Mantener actualizada la información sobre disponibilidad y calificaciones de los candidatos en la 
•base de datos SAP.

Desarrollo de la gente de su Pool  a través de su seguimiento  dentro de la Organización
El  Gestor de Perfiles es el referente profesional para los expatriados del  pool que gestiona en todo lo que se refiere a su desarrollo y trayectoria profesional con MSF-OCBA.

•Asegurar el desarrollo profesional de las personas de su pool, orientando su trayectoria dentro de la Organización hacia puestos de mayor responsabilidad. 
•Definir las necesidades de formación de los expatriados de su pool particularmente en cuanto a idiomas y formaciones técnicas para garantizar un pool polivalente y apto para una variedad de contextos.
•Asegurar un seguimiento tanto cualitativo como cuantitativo de su pool, y realizar el análisis necesario con el fin de anticipar las necesidades futuras de reclutamiento y selección y de desarrollo.
•Garantizar el seguimiento y desarrollo de los expatriados dentro de la Organización con visión de futuro a próximas misiones de acuerdo con las necesidades Operativas.
•Realizar el debriefing a los expatriados a su vuelta de terreno, incidiendo en sus motivaciones profesionales futuras dentro de la Organización  y las  prioridades operacionales.
•Seguimiento y análisis de las evaluaciones de los expatriados a su vuelta para detectar necesidades de desarrollo y gestionar su trayectoria profesional dentro de la Organización.
•Será el responsable de la aplicación de estrategias y políticas de fidelización definidos en el servicio y el departamento de RRHH y de medir los resultados según los indicadores fijados.
•Proponer candidatos para las formaciones MSF (becas MSF, formaciones nacionales e internacionales) trabajando en estrecha relación con el Servicio de Formación y los departamentos técnicos.

Otras funciones:
•Participar activamente en el PPD (curso de Preparación Primer Destino).  
•Participación activa en los Assessment Centres ( pruebas de selección de MSF) 
•Participar en la planificación del departamento y del servicio, así como en la elaboración y/o adaptación de la política de recursos humanos de MSF-España OCBA. 
•Participar como facilitador en formaciones y talleres de MSF-España OCBA.
•Participar en la puesta en marcha de políticas de outplacement para los expatriados de MSF-España OCBA dentro del marco de la política de MSF España.

•Elaborar, junto a la Responsable de IC, la  planificación anual de las herramientas y actividades de Incidencia Ciudadana. 

•Identificar, negociar y gestionar los proveedores necesarios para la realización/ejecución de las actividades de incidencia ciudadana/exposiciones (almacenaje, montaje, desmontaje y contratación de los dinamizadores a través de una ETT).

•Herramientas / Exposiciones de pequeño formato:
oElaborar y definir, junto a la responsable del Servicio de IC, las nuevas herramientas de pequeño formato según los procedimientos establecidos; y  realizar, en coordinación con  la Unidad de Producción, su diseño/producción. 
oCoordinar con los Delegados su implementación y realizar el seguimiento de actividades paralelas a su difusión. 

•Herramientas / Exposiciones de gran formato:
oElaborar y definir, junto a la responsable del Servicio de IC, las nuevas herramientas de pequeño formato según los procedimientos establecidos; y realizar, en coordinación con  la Unidad de Producción, su diseño/producción. 
oPlanificar y coordinar los aspectos logísticos de las herramientas: transporte, carga-descarga, montaje-desmontaje, seguro, vigilancia y difusión, transporte, montaje, mantenimiento, almacenamiento.
oPlanificar sus itinerancias,  conjuntamente con los Delegados/as. 
oParticipar en el montaje-desmontaje de las primera itinerancia de cada herramienta para poder optimizarlas de cara a la posterior externalización montaje/desmontaje. 
oSeleccionar, gestionar, supervisar y evaluar a los dinamizadores que acompañan a las herramientas de gran formato.
oSeleccionar, gestionar, supervisar y evaluar al coordinador y equipo de dinamizadores que acompañan a la exposición itinerante anual. 

•Elaborar y supervisar el cumplimiento del procedimiento de MSF definido para la creación y mantenimiento de herramientas de Incidencia Ciudadana (diseño, embalaje, transporte, montaje, almacenado, patrocinio y costes).
•Coordinar y supervisar el flujo de información entre las Oficinas Delegadas para mantener actualizado el calendario de actividades IC online (Intranet/LEO) y la organización de actividades paralelas (ruedas de prensa, charlas, visitas guiadas, proyecciones, etc.).

•Realizar y actualizar  los dossiers técnicos de las herramientas vigentes.

•Proponer y programar conjuntamente con los Delegados en las tareas de unificación de las oficinas de MSF, participando en reuniones y realizando el seguimiento de sus actividades. 

•Es responsable de la aprobación de facturas y del seguimiento de todos los presupuestos de las  herramientas vigentes.

Formación y experiencia
•Experiencia demostrada en la producción y gestión de actividades de Incidencia Ciudadana/Sensibilización.
•Informática a nivel avanzado (Microsoft Office en especial Word, Exel y PowePoint). Se valorará el dominio de Autocad y Photoshop. El conocimiento de la aplicación de Nuevas Tecnologías de la Información será considerado plus.
•Experiencia de trabajo en red y con grupos de voluntarios. 
•Español  e Inglés fluidos; el dominio de otros idiomas será considero un plus.
•Experiencia en elaboración y seguimiento estricto de presupuestos.
•Mínimo 1 año de experiencia en MSF, 

Otros
•Motivación e interés en el ámbito humanitario.
•Disponibilidad para realizar viajes nacionales a las oficinas delegadas  (20% del tiempo).
•Habilidades de negociación con proveedores.
•Habilidad para la creación y seguimiento de la planificación anual de actividades.

Mission Supply Support
Purchase & Supply Service Responsible will define, according to operational priorities, the missions that should be supported by the Supply Mobile Implementation Officer support and the travelling agenda. 

Ensures the proper implementation of the procedures and the respect of the same, according to the supply Guidelines of the specific mission.
Ensures the implementation of well-organised supply teams in the different missions assigned by field visits, according to MSF OCBA supply procedures.
Ensures the proper set up of the LOGISTIX-Software in the supply chain of the missions supported.
Ensures supply guidelines for each mission are updated after his/her visits. 
Proposes and implements a proper set up of the supply team (participation in the recruitment if needed…)
Ensures the implementation of a proper coaching and support system in terms of supply management and administration to the missions visited.

Reporting
Produces “End of mission report” on the missions visited with problems or improvements encountered. These reports will be addressed to the Mission Log Supply, CTL, HoM, TELOCO and the Responsible of the Purchase and Supply Service.
Ensures the proper implementation of the supply KPIs in the missions assigned.

Others:
When the Supply Mobile Implementation Officer is not on mission and after enjoying his/her R&R / holidays, s/he will exceptionally:
Temporarily cover Log Supply posts, ensuring supply support to the missions until the arrival of the new Log Supply (this will happen exceptionally)
Support the Logistics Department when needed.

1.Regarding technical guidance in general and standard nursing activities and its related tools:
-Provide technical guidance in nursing principles and rules of good practice 
-Provide technical guidance in nursing protocols (i.e. administration of therapeutic treatments; parenteral infusions; nursing emergency procedures; dressings, patient’s  hygiene , specimen collections; etc.)

2.Regarding  technical guidance in infection control measures:
-Provide technical guidance in Standard precautions and hygiene procedures, asepsis and prevention of nosocomial infections.
-Provide technical guidance in isolation precautions and hygiene for specific diseases (i.e. Tuberculosis, HIV-AIDS, haemorrhagic Fevers, burn patients, etc.); and for designing of infection control measures in health care structures.
-Provide technical guidance in hygiene of health structures and medical devices.
-Provide technical guidance in cleaning, disinfection and sterilization procedures.
-Provide technical guidance for correct management of medical related waste (sharps, “soft” and organic), and  hazardous laboratory and pharmaceutical waste.

3.Regarding technical guidance  for immunisation strategies, protocols,  tools and related issues.
-Provide technical guidance and promote correct implementation of  the  “MSF Vaccination Policy Paper” .
-Provide technical guidance for projects implementing routine vaccination activities as a component of MSF primary health projects.
-Promote and guide technical  for broading the  implementation of  immunisation activities with more antigens (underused vaccines).
-To pilot new vaccines that are licensed and available according to contextual needs.

4.Regarding technical guidance in briefing and debriefing of medical /nursing staff,  and in relation to the management of  field pharmacies  and  the design and follow-up of medical orders: 
-To check and supervise  medical orders collaboration with TESACO, when requested by, and  in liaison with logistics/supply  services according to needs.
-To supervising international and local/national medical orders of made by the field projects  according to pharmaceutical recommendations and referring to the pharmacist in case of problems.
-To provide support and technical guidance (including briefings) in relation to the use of  pharmacy management tools (i.e. Isystock), and ensure collaboration with the Pharmacist.
-To update the standard lists for medical orders ( Excel) in close collaboration with the other MSF sections and ITC.

5.Regarding the management of  medical  stocks placed in  Headquarters (including the ones for emergency bags and cold chain), and ensure correct waste management

Other tasks:  He/she contributes in organising and implementing training activities for the MSF staff (internal training within MSF Spain and within the international MSF network), and under request of the Medical Director, he/she participates as a trainer / speaker in external courses, scientific presentations, etc. 

Education and Experience

•University degree in Nursing.
•MSF work experience of minimum 2 years in field projects with nursing and pharmacy management components.
•Experience in care and treatment programmes in other similar field context will be an asset.
•Languages: English is mandatory. Spanish and French are an advantage.
•IT knowledge as a user: Word and Excel.

1.Gestión de los convenios AECID:
•Coordinar,  planificar y validar las tareas relativas a las formulaciones, y rendición de cuentas derivadas de los convenios AECID en cada uno de los países conjuntamente con la oficina de Madrid.
•Elaborar, coordinar y validar los productos de formulación, seguimiento, auditorias, evaluaciones, prórrogas, reformulaciones y requerimientos de los convenios AECID, en coordinación con las Células Operacionales.
•Consolidar y analizar la información de ejecución de actividades y presupuestaria de cada una de las acciones de los convenios.
•Proponer, contribuir al diseño y aplicar herramientas y mecanismos para la mejora técnica de la gestión de los convenios. Participar en los grupos de trabajo creados a tal efecto con otras ONG.
•Participar en las reuniones de seguimiento con AECID.
•Coordinar la traducción y validar las traducciones de las formulaciones, informes u otros documentos relevantes en el caso de que lleguen en una lengua distinta al español.
•Informar a la Responsable de Finanzas Operacionales de las incidencias que surjan en los proyectos que puedan afectar directamente a la gestión y rendición de cuentas de los proyectos de los convenios y propone soluciones.
•Coordinar todas las tareas de cierres técnicos y administrativos de proyectos de los convenios y de cierre del convenio.

2.Gestión del conocimiento de los donadores institucionales:
•Mantener una base de datos con las fichas técnicas de los donadores públicos institucionales. En el caso de donadores públicos institucionales extranjeros, deberá adaptar o diseñar una ficha específica (convocatorias, bases, formatos, reglamentos financieros, etc.).
•Apoyar a los responsables de relación con donantes públicos institucionales (en secciones partenarias o en oficinas delegadas) tanto en aspectos técnicos (actualización de fichas, etc.) como estratégicos (proporcionando información relevante para la negociación de nuevos instrumentos de financiación, cambio en requerimientos, etc.)
•Diseñar herramientas de formación para la célula operacional y para el terreno para transmitir las condiciones de los donadores.
•Preparar, adaptar y en ocasiones facilitar los módulos de financiación pública institucional en los distintos cursos  internos de la Organización (preparación a salida al terreno para los Coordinadores Financieros, semana de los coordinadores financieros, semana de Jefes de Misión, etc.)
•Realizar el seguimiento de la relación con Donadores y sus políticas de financiación y proponer mejoras en la calidad de dicha relación. 
•Sistematizar y actualizar la información relativa a auditorias y evaluaciones.
•Revisar y validar las condiciones técnicas de convenios y acuerdos marcos con donadores públicos  institucionales.
•Identificar riesgos potenciales provocados por el no respeto de los compromisos contractuales con donadores públicos  institucionales.
•Participar y representar a MSF OCBA en las reuniones técnicas organizadas por los Donadores y/o Secciones Partenarias. 

3.Aumentar la capacidad de financiación institucional de MSF OCBA
•Dentro del marco de las políticas operacional y financiera de MSF OCBA, identificar y evaluar el potencial de nuevas fuentes de financiación pública institucional, con especial interés en aquellas áreas insuficientemente cubiertas en la actualidad (eje de enfermedades olvidadas, países No ACP, nuevos actores de salud globales, etc.)
•Seguir de cerca las evoluciones y cambios en estas áreas y coordinarse con diferentes interlocutores relevantes, tanto internos como externos a la Organización.

4.Otros
•Contribuir a la mejora de la herramienta de la gestión de los contratos de MSF OCBA.
•Contribuir al desarrollo de una herramienta de Co-financiación.
•Participar en la reuniones de coordinación de Fondos Públicos Institucionales con otras Secciones Operacionales y/o otras Organizaciones.
•Apoyar a las misiones en terreno vía el FINOCO para la definición del mapa local de donadores.

El Técnico de Fondos Públicos Institucionales participará activamente a las reuniones del Servicio Finanzas Operacionales.

Formación y Experiencia
•Economista y/o Administración de Empresas o en su defecto experiencia probada en gestión financiera.
•Dominio de Español e Inglés. Francés deseable.
•Conocimientos de informática a nivel usuario. Buen dominio de hojas de cálculo. 
•Experiencia en gestión de contratos financieros diversos con Donadores Públicos Institucionales (búsqueda de fondos, gestión de presupuestos, seguimientos de contratos, elaboración de informes, negociación con donadores) en el sector de la Acción Humanitaria o la Cooperación al Desarrollo.
•La experiencia de trabajo en Países en vías de desarrollo (P.V.D.) referida a gestión financiera será considerada un plus.

Otros requisitos
•Autonomía, facilidad para el trabajo interdisciplinario, y con aptitud para las relaciones humanas. 
•Disponibilidad para viajar (esencialmente en Europa).

•Identificación MSF  
•Sensibilidad Intercultural y Flexibilidad 
•Autorregulación Emocional 
•Pensamiento Analítico
•Búsqueda y manejo de información
•Orientación a Resultados y Calidad
•Planificación y Organización
•Iniciativa e Innovación
•Orientación al Usuario Interno y/o Beneficiario Final
•Trabajo en Equipo.

Otros
•Amplia disponibilidad para viajar (internacionalmente) con frecuencia (80 % de su tiempo) y disponibilidad en el horario de trabajo (necesidad de trabajar algunos fines de semana)
•Carné de conducir necesario
•Diplomacia 
•Aptitudes pedagógicas.

Identificación con MSF
Sensibilidad Intercultural y Flexibilidad
Orientación a Resultados y Calidad
Orientación al Usuario Interno y Beneficiario Final
Trabajo en Equipo.

Otros
Capacidad para la comunicación y habilidades sociales
Iniciativa y dinamismo.
Autonomía y Autocontrol. 
Compromiso
Motivación por la ayuda humanitaria/social.

Identificación con MSF
Sensibilidad Intercultural y Flexibilidad
Orientación a Resultados y Calidad
Orientación al Usuario Interno y Beneficiario Final
Trabajo en Equipo.

Otros
Capacidad para la comunicación y habilidades sociales
Iniciativa y dinamismo.
Autonomía y Autocontrol. 
Compromiso
Motivación por la ayuda humanitaria/social.

A. S/he contributes to the planning and allocation of the field human resources needed to properly implement projects. 
S/he participates in the project opening and closing definition, planning and agenda from the HR perspective. 
S/he advises and supports General Coordinators (GCs) and his/her other counterparts at field level and within the operational cell (OC) when designing the organisational chart and composition of the national and international teams for the projects, preparing HR planning documents and job profiles. 
S/he conveys the necessary information to MSF-España OCBA recruitment officers and pool managers to enable their identifying and selecting the people required. 
S/he regularly provides data referring to the posts and people in the countries under his/her responsibility to the MSF-España OCBA management system (SAP). 

B. S/he ensures the implementation of HR policies and management guidelines in force within MSF-OCBA. 
S/he participates in preparing MSF-España OCBA expatriates leaving for the projects run by his/her OC through briefings and acting as a facilitator in training activities for MSF-España OCBA teams in general. 
S/he contributes to identifying skills ands potentials in field expatriates. 
S/he ensures the application of the Guidelines for Expatriate Staff and other policies in force relating to national and expatriate staff. 
S/he works together with his/her counterparts in the field on the follow up of expatriates and teams in general in the countries under his/her responsibility ( integration to the missions and projects, identification of potentials, follow-up and evaluation, development, potential expatriation of national staff, etc.). 
S/he detects together with his/her counterparts in the field training needs taking into consideration the opinions contributed by the coordinators at field level and the team within his/her cell. 
S/he contributes to appraising the people working in the projects under his/her responsibility through post-debriefing consensus. 
S/he complies with annual plans and other documents referring to the programmes in terms of HR, providing updates on the missions under his/her responsibility as per HR objectives set. 
S/he visits the projects to follow up expatriates and support team management and national staff management. 
S/he informs pool managers about the performance of the teams so as to enable their follow-up and development at the end of their mission. 

C. S/he supports the teams in the field so as to guarantee good performance when managing and following up people in the field 
S/he provides technical support to the OC and the GCs when managing (expatriate and national) teams in the field, making sure they know, understand and apply HR management policies and tools. 
S/he keeps regular contact with GCs, coordination teams in general and his/her counterparts in the field in order to follow up the situation in terms of HR in the countries under his/her responsibility and give them advice in case of problems and /or conflict with the teams in the field. 
S/he assesses training needs and informs about them to his/her counterpart in terms of HR management. 

Other tasks: 
S/he carries out (operational and HR) on-duty services as per pre-established calendar. 
S/he supports and / or coordinates specific planning projects within the HR-Field Unit. 
S/he participates in the planning of his/her department and Unit as well as in drawing up and adapting MSF-OCBA HR policies, taking into account our work context. 
S/he is part of the critical incident team.

Communication support to the Emergency Unit
As the communication officer following the Emergency Unit (EU) his/her tasks are:
•Define, in collaboration with the EU and the missions, the communication strategy for each emergency intervention
•Act as an advisor of the EU and emergency teams for all communication related issues
•Accompany the emergency teams to the field, possibly since the very first moment of the intervention
•Produce written communication material for internal and external use such as press releases, web stories and updates, reports, articles for MSF magazines, etc,…
•When in the field, produce basic photo and video material for external use.
•Manage all media requests related to the emergencies, organizing for instance interviews and field visits.
•When needed, organize press conferences or press briefings
•Support and advice MSF teams in the field and HQ when dealing with media, preparing for instance talking points and Questions and Answers.
•Carry out a press review of all information related to the emergency interventions.

Local communication
As the focal point in OCBA’s Operational Communication Service for all local (focusing on the countries of intervention) communication activities, his/her tasks are:
•Work closely with all OCBA’s operational cells to identify strategic missions that require a specific work on perception and acceptance
•On those key missions identified, define and develop perception and acceptance strategies together with the operational cells, the Humanitarian Affairs Officers and the missions
•Identify and develop communication activities in each country or at regional level in support to the more global perception and acceptance strategies
•Produce the communication materials and tools needed in close collaboration with the missions, especially with the local communication officer when there is one
•Coordinate with other MSF sections to share local communication strategies and materials

•Identification with MSF 
•Cross-cultural Awareness and Flexibility
•Self-control
•Analytical Thinking
•Information Seeking and Handling
•Quality and Results orientation
•Planning and Organising
•Initiative and Innovation
•Internal User and/or End Beneficiary orientation
•Teamwork

Others

•Flexibility in terms of working hours. 
•Pedagogic skills.

MAIN OBJECTIVES
•Propose recruitment, selection, development, retention and profile management strategies to ensure the provision of international staff to the field as needed in terms of quality and quantity in the short, mid and long-term.
•Guarantee that all vacancies are filled, both in field and Headquarter, through good management and selection of staff and the staffing needed in the different projects.
•Analysis of the current capacities in terms of human resources and projection of needs based on estimated growth and the priorities set in the Executive Plan and the Operational Policy.
•Ensure a detailed analysis of related management and general trends in International HR areas by defining indicators and analysing data. 
•Propose measures to improve recruitment management and retention and implement solutions to have a positive impact on the lack of international HR in the field.
•Effectively manage the team under his/her responsibility in order to respond to operational needs.

MAIN RESPONSIBILITIES AND TASKS

HR Planning design and follow-up:
Ensure that HR and financial planning for his/her Unit are in line with the executive plan, the operational policy and the MSF OCBA HR vision, strategy and planning (drawing up of the planning for the Unit).
Ensure that action plans and the expenditure planned by the Unit are fulfilled (regular follow-up and review of the Unit’s planning and budget).
As a member of the coordination team in the Human Resources Department, contributes to the definition of the department’s strategy (participating in planning and strategy meetings held in the department).
Ensure that the organisation of the Unit responds to the needs of the Organisation and the people comprising MSF OCBA.

OCBA’s HR Analysis and Capacity Building:
Analyse the current capacities in terms of human resources and projection of needs based on estimated growth and the priorities set in the Executive Plan and the Operational Policy.
Ensure a resource plan as effective as possible in the short, mid and long-term.
Propose and implements strategies to face potential lack of human resources.
Guarantee the building of key competencies in staff in coordination with Human Resources Management, the Training Unit and Operational Technical Units (Medical, Logistics and Operational Finances).
Manage the HR profile / Field Support providing coaching to the field.

Management of the international staff flow throughout their life cycle in the Organisation: emphasis on retention and development:
Propose strategies and policies focused on providing human resources to the projects: 
-Recruit and Select
-Draw up, implement and follow up development plans
-Follow up and manage people in between missions
-Retention strategies: propose long term retention strategies for the Organisation for its key HR
-End of contract management. 
Ensure that these strategies are implemented (road map, development plans, etc).
Manage mechanisms for detecting talent.
Propose and assess the priorities of pool  candidates for MSF training, based on development plans and the needs of the Organisation.

Filling vacancies:
Guarantee all vacancies are filled both in field (in regular missions and in emergencies) and headquarters through good management and selection of staff, and correct staffing of people for the different positions.
Implement action plans together with Operations, in order to mitigate the impact of the gaps in HR  
Manage the interim coordinators pool to fill the gaps in the field
Ensure good communication flow with other Units particularly Field HR, Training and the Operational Cells.
Identify opportunities to improve the process of filling vacancies
Ensure the development and implementation of “matching support plans“ for people leaving for a new mission, where necessary. 

Defines recruitment and profile management strategies in line with operational strategies and needs:
Offer to the Organisation an in-depth analysis of recruitment and profile evolution dynamics in MSF 
Consolidate the recruitment and profile management strategy in line with the Organisation’s strategic objectives, adapting the way the Unit works and is organised.
Coordinate all the selection processes and Assessment Centre so as to ensure enough first mission expatriates for the profiles required in the field.
Define indicators and follow them up, consolidating and analysing qualitative statistics and reports in terms of recruitment and selection strategies.
Guarantee that the candidatures of people who have experience in other Humanitarian Organisations are validated together with the reference people at the Technical Units for coordination positions and guarantee an adjustment phase together with the Training Unit and Field HR.

Techinical Advice and Support to selection activities in the field:
Support and give advice to the teams in the field on selection processes for new projects

Responsibilities relating to the management of the Unit:
See to the achievement of the objectives set by the Director of HR and the balance per recruitments (Spain, Argentina, Partner Sections, etc.).
Follow up indicators and result reporting to the Director of the Department.
Manage his/her team members, support them and build their competencies.

Coordination with other Units / Departments / MSF Sections:
Meet with Operations to set priorities in terms of vacancies and needs.
Keep and develop strategic contacts with Partner Sections in order to make them actively participate in the recruitment and development of human resources to address the needs in MSF OCBA projects and improve the integration and follow-up of people coming from Partner Sections.
Represent the Unit within the HR Department to ensure intra-department coordination regarding issues relating to the Unit.
Participate in the design and occasional facilitating of HR modules in training for field staff (PPD-Preparation for Primary Departure, others).
Participate in working groups with other departments in MSF OCBA in cross-projects such as security.
Participate in coordination meetings with the heads of operational Units.
S/he coordinates and collaborates with other Units within the HR department and / or other departments in MSF OCBA based on general planning needs in MSF OCBA and to follow up action plans.
Assess the achievement of objectives and plan future needs and /or changes of procedures.

Identification with MSF 
Cross-cultural Awareness and Flexibility
Self-control
Strategic vision
Quality and Results Orientation 
Planning and Organising 
Internal User and/or End Beneficiary Orientation
Leadership
People Management 
Team work

Others
Availability to travel.

·To participate in training HR Coordinators on an ongoing basis and to develop their competences at field level.

·To support through field visits, HR Coordinators when a specific need has been detected or when a new project has to be implemented and requires extra support.

·To coach new HR Coordinators on their role in the mission coordination team and on OCBA HR policies and standards 

·To visit the missions and assessing the quality of Human resource and administrative management
Ensuring that all OCBA standards are correctly implemented in the field and that the management of HR in the mission corresponds to OCBA HR vision and principles. 
Ensuring the correct functioning of the whole human resource and administrative area: HR planning and team organisation, HR management (development and follow up) , implementation of policies and administrative standards, 
Identifying technical training needs.
Documenting all the process. 

·To support the missions and the HRCos at certain given moment : e.g. to implement new project (common function grid, new evaluation tool, etc…)  or when closing a project and/or a mission or when preparing the annual HR plan etc.

·To produce reports after carrying out each coaching activity. The reports will be addressed to the HRCO, the relevant Rehuco  and the Head of HR management Service.

·To plan his/her visits and annual schedule together with the Head of HR Management Service and the Rehucos team. 

·When the MIO is not visiting a mission, and after his/her R&R and/or holiday periods, s/he will:
Participate in training sessions (HRCO week and others on request) and other national and international events as required.
Participate in meetings at department and service level as well as in other debate fora.
Participate in updating and adapting the existing tools (manuals, material, etc...).

·Identification with MSF 
·Cross-cultural Awareness and Flexibility
·Self-control
·Analytical Thinking
·Information Seeking and Handling
·Quality and Results orientation
·Planning and Organising
·Initiative and Innovation
·Internal User and/or End Beneficiary orientation
·Teamwork

Others
·Availability to travel frequently and flexibility in terms of working hours.
·Pedagogic skills.

The DO, reporting to the General Director, is the final responsible of the Operations of MSF OCBA. The DO defines, formulates, manages, guides and coordinates the MSF-OCBA’s operations.

Leads and guides the operations team at HQs and in the field when implementing the operational policy and plans.
Defines the Operational Policy
Defines the annual planning and the budget for the Operations.
Final responsible of security of the teams in the field
Manages the linkage of the Operations Department with other departments.
Defines the distribution of the operational portfolio among the Operational Cells.
Support, coach and manage the teams in their functioning and decision making process.
Approves the opening and closing of projects and missions.
Manages and develops the human resources in the Operations Department, having also final word on the validation of Heads of Missions toguether with the HR Director
Prepares and defines strategic changes in operational plans in coordination with the MT and the General Director. 
As a member of the MT, participates in the definition and implementation of the general strategy and the definition of policies of the organization.
Represents and promotes relations and accountability, at an operational level, in the international Directors of Operations platform and other MSF sections.
Represents and promotes relations and accountability with the Spanish and Greek home societies and with other humanitarian agencies.
Promotes and maintains relationships with representatives and organisations, linked to the countries of intervention.
Participates in orienting and enhancing debates within the organisation.

Education and experience
Higher education or University degree.
Medical training will be looked upon favourably.
Field experience with MSF essential.
Three-year relevant experience in management positions preferably in MSF.
Fluent English essential and Spanish And French highly desirable.

MSF Vision
Identification with the current Operational Policy, Executive Plan and Strategic Framework of MSF OCBA.

Identification with MSF 
Cross-cultural Awareness and Flexibility
Self-control
Strategic Vision.
Quality and Results Orientation 
Initiative and innovation
Planning and Organising 
Internal User and/or End Beneficiary Orientation
Leadership
People Management 
Teamwork 

Others
Negotiating and communication skills.
Problem-solving capacity.