Job Title: Director (12 months interim)
Hours: 40 hours per week
Reports to: Executive Director MSF-UK
Responsible for: All office staff and volunteers, with direct line management responsibility for four staff
Duration: 12 Months Fixed Term
Médecins Sans Frontières (MSF) is a leading international independent medical humanitarian or- ganisation, dedicated to providing expert medical care to vulnerable populations at times of con- flict or disaster. In over 70 countries worldwide, MSF provides both life-saving emergency care and longer-term assistance to make basic healthcare services available to the most vulnerable or excluded communities. MSF's aim is to provide impartial assistance, on the basis of need alone, regardless of ethnic origin, gender, creed or political affiliation.
NB: This position is being opened on a 12 month interim basis as MSF-UK and Ireland is currently undetaking strategic planning for 2020 – 2023. Part of the strategic plan is to look at the new ways of working between London and Dublin and the intention is that this post-holder will see through that process before a permanent position is opened in the second half of 2019.
MEDECINS SANS FRONTIERES (MSF) IRELAND
Médecins Sans Frontières (MSF) exists to save lives, alleviate suffering and protect human dignity amongst populations in crisis throughout the world. MSF Ireland (MSF IE) aims to contribute di- rectly to that mission by effectively and efficiently contributing to the requirements of MSF’s medical, humanitarian programmes – in the form of people, finance and through bringing about political action in response to humanitarian crisis.
MSF Ireland is a charity and a company limited by guarantee registered in the Republic of Ireland. The Irish office is focused on the core activities of fundraising, recruitment, representation, advo- cacy and awareness-raising of our mission amongst the Irish public and policy makers. Thirteen years after its establishment, the Dublin office is staffed with twelve full-time posts involved in Communications, Fundraising, Recruitment and General Management. In addition, office interns and volunteers assist on a regular basis with communications, administration and recruitment. MSF-IE has experienced a period of significant growth over recent years, particularly in relation to private funds raised and the level of awareness amongst the Irish public. In the coming years, the objective is to maintain this steady level of growth particularly in the areas of recruitment, fund- raising and general awareness of MSF’s mission.
Within the MSF movement structure, MSF-IE is a branch office of MSF-UK and the two offices are known as a regional section – MSF-UK and IE. The Executive Director of MSF-UK represents the two offices towards the wider MSF-movement, and the Director Ireland represents MSF IE in Irish home society. The two offices already work quite closely together, however there is ambition for further integration.
MSF-IE has its own Board of Trustees, amongst which a member of the MSF UK board is a co-opted member. The Chair of MSF-IE is also a member of the Board of Trustees of MSF-UK.
The Director is responsible for driving, developing and implementing the strategic vision for MSF in Ireland, which plays a key role in the wider strategy for MSFs footprint across UK and Ireland. As MSF UK and Ireland develop a joint strategic plan for 2020 – 2023, the Director will need to be very engaged with this process and ensure that the strategic plan is integrated, coherent and op- timal for the two offices. The director position will be interim for 12 months with the specific aim of ensuring full engagement with the strategic plan, and delivery of the same in late 2019. He/she will lead a small, yet efficient, team in setting and achieving the objectives for fundraising, recruit- ment, representation and communications in Ireland, ensuring that the identity and field work of MSF remains core to all activities. They will actively engage with the public and relevant stake- holders on key issues of importance for MSF. The Director is a member of the Management Team of MSF-UK and Ireland and the General Director Forum of MSF’s Operational Centre Amsterdam (OCA) partnership.
MAIN DUTIES AND RESPONSIBILITIES:
Strategy & Planning
- Work alongside Heads of Department in MSF UK to ensure the core objectives of the Irish office – fundraising, communications, advocacy and recruitment – are fully integrated within the overall MSF UK and Ireland strategy, and capitalise on the unique benefits provided to MSF from having a presence on the island of Ireland.
- Lead development, implementation and monitoring of multi-year activities and their trans- lation into projects, annual plans and budgets.
- Work with the GD of MSF UK, Head of Executive office and Head of Finance and Services to develop, review and maintain a robust strategy for financial stability and the mainte- nance of regulatory compliance and sustainability for MSF UK and Ireland.
Representation & Communication
- Be the leading public voice, spokesperson and advocate for MSF’s public positioning in Ire- land.
- Develop and maintain MSF’s reputation in Ireland, ensuring that MSF’s identity and values as an organisation with integrity, committed to transparency and honesty, are conveyed.
- Ensure MSF’s concerns on issues related to the humanitarian and medical needs of specific vulnerable groups are conveyed to relevant Irish stakeholders (government, NGO’s, aca- demic community) and that these efforts influence, or effect change in policy and practice.
- Represent MSF Ireland within the MSF UK and Ireland Management Team, and via the GD Forum within the OCA partnership.
- Engage with other Operational Sections and the wider movement on issues of relevance or importance in Ireland.
- Oversee the short, mid and long-term strategic ambitions and delivery of fundraising ac- tivities in Ireland, ensuring the highest level of income growth, return and efficiency.
- Oversee the short, mid and long-term strategic ambitions and delivery of recruitment and HR activities in Ireland, responsible for developing and implementing the recruitment strategy to meet operational ambitions and needs.
- With support from the GD MSF UK, represent MSF UK and Ireland executive towards the Irish Board of Trustees.
- Responsible for the administration of and provision of logistical support to the Irish Board of Trustees, including timely and accurate provision of all necessary reports and manage- ment information, minuting of meetings, scheduling, coordinating required logistical and briefing support.
- Maintain the highest standards of financial accountability and transparency to ensure a successful annual financial audit.
- Act as Company Secretary for MSF Ireland.
- Develop the functioning of the associative dimension of MSF in Ireland, as part of a joint MSF UK and Ireland Association.
- Provide effective leadership and management of the Irish office and team in line with MSF UK and Ireland’s policies and management practices, including annual performance re- views, supervision, staff development and support.
- Work in partnership with the Executive Director of MSF UK to ensure maximum efficiency and cooperation across the London and Dublin offices.
- Work with MSF UK HR Office manager to facilitate relevant office HR requirements.
- Responsible for MSF Ireland’s overall income, expenditure, budget planning and control, any institutional grants and risk management.
- Ensure compliance with Irish and EU charity, employment and other legislation, internal policies and agreements.
- coordinate general office needs including but not limited to IT requirements, functional management of the office and relationship with suppliers.
Please note that this list is indicative of the key responsibilities of this role but is by no means ex- haustive. MSF is an emergency organisation and a ‘can do’ attitude and flexibility to take on other related tasks is essential. This job description does not form part of the contract of employment.
The Director will be thoroughly committed to the aims and values of Médecins Sans Frontières. All candidates should have proven leadership and management experience, in addition to the fol- lowing:
- Significant experience within the MSF Movement in an operational or managerial capacity
- Experience of longer-term planning processes, with the capacity to lead discussions and consultations and optimally position MSF Ireland in the MSF UK/IE 2020-2023 strategic plan.
- Proven track record in planning & management against budget, timescales and deadlines.
- Commitment to the promotion of MSF-IE’s core activities of fundraising, communications, recruitment and representation
- Excellent leadership and interpersonal skills with the ability to inspire and influence in an effective and compelling manner
- Excellent organisational and prioritisation skills with a proven ability to manage a variety of tasks simultaneously
- Proven management experience including change management, team development and an ability to motivate staff
- Creative, innovative and analytical with an ability to think laterally in order to identify and respond quickly to new opportunities or changing contexts
- Solution orientated and decisive, including the ability to deal with ambiguity
- A proactive ‘can do’ attitude including a high level of flexibility – willingness to work irreg- ular hours, including weekends, as well as travel to other MSF offices and projects, and more frequently to the MSF UK’s office in London
- Willingness and ability to do ongoing administration
- Fluency in written and spoken English
- Experience in strategic HR and recruitment planning as the office pivots towards an in- creased focus on this work area.
- Good knowledge and understanding of the Irish context
- Direct experience of budgeting, fiscal control and financial planning
- Public speaking and presentation skills. Experience and willingness to engage in media in- terviews and public speaking
- Experience of Office 365
Candidates must hold an appropriate passport or permit to work in Ireland
TERMS AND CONDITIONS OF EMPLOYMENT:
This is a full-time position, and the requirement is to work 40 hours a week.
CURRENT BENEFITS AT MSF UK AND IRELAND:
MSF UK/IE pays the salaries into the bank account on the 30th of each month.
MSF UK/IE operates flexi time. The daily requirement for full time staff is to work 8 hours plus half an hour for lunch with core hours between 9.30am-5.00pm and flexi time periods between 8.30am – 9.30am and 5.00pm-6.00pm.
The MSF UK/IE holiday (annual leave) year runs from 1st January to 31st December. Annual enti- tlement for full-time staff is 28 days per year in addition to Irish bank holidays (pro rata for part- time)
MSF UK/IE offers support for staff who are too unwell to attend work. The discretionary organisa- tional sick pay scheme helps alleviate hardship and anxiety on those occasions when employees are unable to carry out their duties due to illness or injury.
INCOME PROTECTION AND GROUP LIFE SCHEMES
On completion of three months’ employment with MSF UK/IE, staff will receive additional benefits though our Group Income Protection Scheme, for long-term ill-health protection, and Group Life Scheme which is equal to four times the individual’s salary on death while employed.
After three months’ continuous employment, you will be enrolled into MSF UK/IE’s Group Per- sonal Pension Scheme. MSF UK/IE will make an employer contribution equivalent to 10 percent of your gross salary; you will also be able to make additional employee contributions.
MSF UK/IE has an annual performance review process in place during which individual develop- ment needs are discussed and training needs identified.
Please check you have included the following in your application email to email@example.com by the closing date:
- Letter of motivation (LoM)
- Equal Opportunities Monitoring Form (please submit it in a separate document from your CV and LoM)
- Closing date for applications: 7th February 2019, midnight
- Interviews: w/c 11th February 2019 TBC
- Start date: ASAP
ENQUIRIES ABOUT THE POSITION TO:
Vickie Hawkins Executive Director
Médecins Sans Frontières UK firstname.lastname@example.org
Chair, Board of Trustees Médecins Sans Frontières Ireland email@example.com