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Mobile Implementation Officer FINCO/AdminFin

GENERAL CONTEXT

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.
Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

The MSF movement is built around five operational directorates supported by MSF’s 24 sections, 24 associations and other offices together worldwide. MSF OCBA is one of those directorates. The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens and decentralised in Nairobi, Dakar and Amman. The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other departments supporting operations, including the Finances department. 

 

CONTEXT AND GENERAL OBJECTIVE OF THE POST

In 2019, the Finance Department will mainly focus on the support and training of his financial staff in our missions. For that, several activities have been defined and among them, a direct support to the field and to the staff when it is needed.

One of the measures to support FINCOs and the mission is the creation of the Mobile Implementation Officer (MIO) position, whose principal responsibility is to visit the missions and support the FINCOs in the field who, through a lack of experience, may be in need of backup. The mandate of the Finco MIO will be expanded to the admin fin in the projects when it is necessary.

The MIO is part of the Finop Service at headquarters.

In the mission, the MIO hierarchically depends on the coordination team of the mission and is functionally related to Operational Finance Service. In Barcelona, the MIO hierarchically depends on the Head of Finop service.

The MIO reports to the coordination team and to the Head of the Finop Service and works in close collaboration with the members of the Finop team.

 

RESPONSABILITIES AND MAIN TASKS

  • Guaranteeing the quality of financial-accounting and/or administrative aspects in the missions by training FINCOs and adminfin.
    • Ensuring that the projects comply with MSF OCBA’s intervention policy.
    • Ensuring the correct functioning of the whole financial and administrative area: accounting, budgeting, financing, cash management and administration.
    • Participating in training Fincos on an ongoing basis and developing their competences at field level.
    • Acting as a Finco if needed.
    • Identifying group technical training needs.
    • Documenting all the process.
    • Supporting, at field level, financial-administrative and /or technical coordination and acting as a FINCO or admin fin (for a maximum period of 2 months) when this position is vacant.
    • Ensuring that OCBA standards and procedures are correctly implemented in the field:
  • Money security
  • Treasury
  • Budgeting
  • Budget follow-up and forecast
  • Accounting processes
  • Financial strategy
  • General administration: contracts on properties and insurance policies.

 

  • Producing a report on the visits after carrying out each coaching activity. The reports will be addressed to the Finco, the relevant Finop technician and the Head of the Finop Service.
  • When the MIO is not visiting a mission, and after enjoying his/her R&R and/or holiday periods, exceptionally s/he may have to:
    • Participate in training sessions and other national and international events as required.
    • Participate in meetings at department and service level as well as in other debate fora.
    • Support the Finop service at certain given moments: support the FINOUE[1] or the FINOCO[2] when closing a project and/or a mission financially and administratively after the operations have drawn to a close.
    • Participate in updating and adapting the existing tools (manuals, material, etc...).

 

SELECTION CRITERIA

  • Education and experience
  • Training: Economics and/or Business Administration or proven experience in financial and accounting management.
  • MSF experience: minimum 18 months or 3 missions (of which 12 months as a Finco). Very good knowledge of the FFC/Sap/BIW.
  • Spanish, English and French: at least two of these languages fluently written and spoken.
  • Good computer skills (Microsoft Office). Knowledge of the MSF accounting software will be a plus.

 

  • Competencies
  • Commitment to MSF’s Principles
  • Cross-cultural Awareness
  • Behavioural Flexibility
  • Analytical Thinking
  • Strategic Vision
  • Results and Quality Orientation
  • Service Orientation
  • Initiative and Innovation
  • Teamwork and Cooperation

 

  • Others
  • Availability to travel frequently and flexibility in terms of working hours.
  • Pedagogic skills.

 

 

CONDITIONS

  • Home based position, having to travel frequently (minimum 80% of his /her time).
  • Contract: 6 months, with possible extension
  • Annual gross salary:  26,981.28 € (divided in 12 monthly paymets9 + secondary benefits base on the MSF OCBA reward Policy
  • Practical working conditions while in the field are as per the MSF-OCBA guideline.
  • Starting date: February 2019.

 

HOW TO APPLY

To apply, all applicants should please send their CV and cover motivation letter under the reference “Mobile Implementation Officer FINCO/AdminFin" to recruitment-bcn@barcelona.msf.org

Please submit your CV and cover letter in ONE file and name the file with your LAST NAME.

Closing date: 24/1/2019

Replies will only be sent to short-listed candidates.

Médecins Sans Frontieres, as a responsible employer, under article 38 of “Ley de Integración Social del Minusválido de 1982 (LISMI)” invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above mentioned position.

 

 

1 FINOUE: Emergency Unit Operational Financial Controller.

2 FINOCO: Operational Cell-based Financial Technician.